Administrative Assistant (Purchasing & Reception) - Bali Office

Join Careerstar International Pte. Ltd. as an Administrative Assistant (Purchasing & Reception) in our vibrant Bali office! This is a unique opportunity to play a pivotal role in supporting our daily operations while enjoying the dynamic work environment of one of the most beautiful cities in Indonesia. Located in the heart of Canggu, our office offers a perfect blend of work and leisure, with easy access to local amenities and a rich cultural experience.

As an Administrative Assistant, you will be the backbone of our operations, ensuring smooth coordination between departments and maintaining a welcoming atmosphere for our guests and clients. You'll be responsible for managing our reception area, handling administrative tasks, and supporting our purchasing team in securing the best supplies and services for our organization.

📋 Tanggung Jawab Pekerjaan

• Manage the reception area, including greeting guests and clients, and directing them to the appropriate departments.
• Coordinate and schedule meetings, and maintain our office calendar.
• Assist in the procurement process, including vendor communication, order placement, and tracking.
• Maintain and update administrative records, including purchase orders, invoices, and contracts.
• Support the purchasing team in negotiating contracts and managing supplier relationships.
• Handle office supplies, including ordering, receiving, and inventory management.
• Assist in event planning and coordination, including managing guest lists and sending invitations.
• Provide administrative support to the office manager and other departments as needed.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum 2 years of experience in administrative or office assistant roles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with procurement and supplier management is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Familiarity with ERP systems such as SAP or Oracle is a plus.
• Ability to work well under pressure and meet deadlines.

🛠️ Keahlian

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